The Bloomington Farm Stop Collective is the farmer led, non-profit agricultural cooperative that owns the Rose Hill Farm Stop. We are currently seeking passionate local food advocates interested in building a better economic future for local farms and artisans to serve on our Board of Directors. If you care about local food system development, have a business start-up or marketing background, or have community building experience and are interested in this opportunity, please contact us at email@example.com for more information, or register your interest in running for the board here: BFSC Board Member Candidate Application
The Collective at a Glance
The Bloomington Farm Stop Collective is the farmer led, non-profit agricultural cooperative that owns and operates the Rose Hill Farm Stop, a consignment based local products store.
Our mission is to support small local farms by providing a vibrant and welcoming retail space, owned by a cooperative of Indiana growers that connects the Bloomington community with transparently sourced, healthful food.
Basic Board Information
The board has the opportunity to shape this nascent organization, carving out its niche in the local food system, and having a real impact on both farmers and eaters. Board members ensure the financial stability of the organization and must also embrace the organization’s mission of strengthening the local food system.
Board members commit to a three year term, although in the 2021 election there will be an equal number of 1, 2, and 3 year term commitments to ensure a staggered transition in future elections.
Expectations and Time Commitments
Board members are required to attend regular board meetings, with the frequency to be decided by the incoming board. Currently, online meetings are scheduled for the 1st and 3rd Mondays of the month starting at 7 PM eastern and lasting 2-3 hours. An agenda and minutes of the previous meeting are sent to board members prior to the meeting. Members should review and provide corrections to the Board Secretary before the meeting, and should come prepared to vote on approval of minutes. While unavoidable circumstances may prevent a member from attending a meeting, the expectation is that board members will miss no more than one or two meetings per year.
All board members are required to participate in one or more committees (DEI, Finance, Store Operations, Vendor Outreach, Community Outreach, Marketing, Fundraising, Property Maintenance, IT), plus possibly serve as a staff liaison. Board members are expected to attend committee meetings. Again, while unavoidable circumstances may prevent a member from attending a meeting, the expectation is that board members will miss no more than one or two committee meetings per year.
While not required of board members, engaging in the day-to-day operations of the store is highly encouraged. Taking the occasional volunteer shift to help receive and stock vendor products not only helps the store function smoothly, but can also offer great insight into and understanding of the benefits the store provides vendors and the broader community.
Board members are not expected to make any financial contribution beyond the normal annual cooperative fee that all members pay. Further, service on the board is on a purely volunteer basis, and there is no compensation or special remuneration (such as waived or reduced consignment fees) provided to members.
Further, in order to satisfy USDA anti-fraud requirements and allow the store to continue accepting SNAP payments, all board officers will be required to submit documentation to USDA.
The board consists of 4 officer positions, with the remaining board members being at-large. Officers are not elected by the general cooperative membership. Instead, all officer positions are elected each year by the new board within 30 days of the Annual Election.
President (Officer) – The President coordinates the activities of the Board, presides over all meetings of the Corporation and of the Board, calls special meetings of the Board, appoints such committees as the Board may deem advisable, signs formal documents on behalf of the Corporation, represents the Corporation, and performs all acts and duties usually performed by a presiding officer.
Vice President (Officer) – In the absence or disability of the President, the Vice President performs the duties of the President. In addition, the Vice-President performs duties and assignments which may from time to time be delegated by the President or Board.
Treasurer (Officer) – The Treasurer is responsible for the keeping and disbursing of all monies of the Corporation and provides for keeping accurate books of accounts of all transactions of the Corporation. The Treasurer performs such duties with respect to the finances of the Corporation as may be prescribed by the Board. At the expiration of the term of office, the Treasurer will promptly turn over to the successor all monies, property, books, records, and documents pertaining to the office or belonging to the Corporation.
Secretary (Officer) – The Secretary keeps a complete record of all meetings of the Corporation and of the Board and will has general charge and supervision of the books and records of the Corporation. The Secretary signs papers pertaining to the Corporation as authorized or directed by the Board. The Secretary serves all notices required by law and makes a full report of all matters and business pertaining to the office to the Members at the annual meeting. The Secretary performs such other duties as may be required by the Board. Upon the election of a successor, the Secretary will turn over all books and other property belonging to the Corporation to the successor.
At Large – All other board members substitute, as needed, for officers. In addition, the at-large members perform duties and assignments which may from time to time be delegated by the President or Board.
Staff Liaisons – Two board members serve as the main contact for the store general manager and oversee general inquiries and communication to the board. They facilitate performance reviews and provide support as needed by the manager.
DEI Steering Committee – This group advises the board on ways to institutionalize diversity, equity, and inclusion efforts.
Finance Committee – The treasurer and other committee members work with the general manager and the accountant to keep the board up to date on the finances. They provide necessary support to staff to ensure the economic health of the organization.
Store Operations Committee – This group works with staff to ensure that the store operates effectively and efficiently.
Community Outreach Committee – This group is responsible for identifying and managing projects with the broader community, such as the Roundup program, Banneker After School Snack program, and other collaborations with area groups and organizations.
Vendor Outreach – This group recruits new vendors, and makes recommendations to the board for approval.
Member Outreach Committee – This group will own ideas and implementation for providing value to members. Ideas include ways to communicate (e.g., private Facebook page), an equipment share, grant writing resources, etc.
Marketing Committee – This group manages marketing efforts for the store, which includes identifying overall strategies, maintaining social media presence, and organizing other advertising efforts (like print, radio, etc.).
Fundraising Committee – This group undertakes fundraising initiatives.
Property Maintenance Committee – This group ensures that the building and grounds are maintained by performing tasks like mowing, snow removal, and building maintenance.
IT Committee – This group ensures that the store computer systems are functioning.